Set up CT Plan Governance
(Dependent on SEC approval of CT Plan)
| # | Task | Planned or actual | Start | End | Months | Completed | % Done |
|---|---|---|---|---|---|---|---|
| 1.1 | Designation of Member Representatives | Plan | Nov 2024 | Nov 2024 | 1 | — | 100% |
| Actual | Nov 2024 | Nov 2024 | 1 | 30 Nov 2024 | |||
| 1.2 | Determine interim funding (to pay for counsel, RFP advisory firm, Administrator, etc.) | Plan | Nov 2024 | Dec 2024 | 2 | — | 100% |
| Actual | Nov 2024 | May 2025 | 7 | 15 May 2025 | |||
| 1.3 | Hire Outside Counsel | Plan | Dec 2024 | Dec 2024 | 1 | — | 100% |
| Actual | Dec 2024 | Dec 2024 | 1 | 15 Dec 2025 | |||
| 1.4 | Hire Communications Firm | Plan | May 2025 | May 2025 | 1 | — | 100% |
| Actual | May 2025 | Jun 2025 | 2 | 25 Jun 2025 | |||
| 1.5 | Advisory Committee Formation - announcement, interviews, OpCo vote | Plan | Dec 2024 | Feb 2025 | 3 | — | 100% |
| Actual | Dec 2024 | Feb 2025 | 3 | 19 Feb 2025 | |||
| 1.6 | Engage Processor(s) - contracts, SLAs | Plan | Feb 2025 | Jul 2025 | 6 | — | 90% |
| Actual | Feb 2025 | — | — | — | |||
| 1.7 | Hire accounting firm to manage expenses | Plan | — | — | — | — | 100% |
| Actual | May 2025 | Jun 2025 | 2 | 23 Jun 2025 | |||
| 1.8 | Launch Website (thectplanllc.com) | Plan | — | — | — | — | 100% |
| Actual | Jul 2025 | Aug 2025 | 2 | 29 Aug 2025 |
New Fees, Policies, and Data Subscriber Agreements
(Dependent on Advisory Committee formation - To be prepared in parallel with Workflow process to select new Administrator)
| # | Task | Planned or actual | Start | End | Months | Completed | % Done |
|---|---|---|---|---|---|---|---|
| 2.1 | OpCo and Advisory Committees to determine new fees/policies | Plan | Feb 2025 | Sep 2025 | 8 | — | 100% |
| Actual | Feb 2025 | Oct 2025 | 9 | — | |||
| 2.2 | Draft fee filing (and any related policies that need to be filed) | Plan | Oct 2025 | Oct 2025 | 1 | — | 100% |
| Actual | Nov 2025 | Dec 2025 | 2 | 11 Dec 2025 | |||
| 2.3 | File and Obtain approval of fee filing | Plan | Nov 2025 | Aug 2026 | 10 | — | 100% |
| Actual | Nov 2025 | Jun 2026 | 8 | — | |||
| 2.4 | OpCo and Advisory Committees to determine policies (to the extent separate from fee filing, e.g., direct v indirect bill) | Plan | Feb 2025 | Oct 2025 | 9 | — | 75% |
| Actual | Feb 2025 | Aug 2026 | 19 | — | |||
| 2.5 | OpCo to work with counsel to develop new data subscriber agreements | Plan | Nov 2025 | Mar 2026 | 5 | — | 70% |
| Actual | Feb 2026 | Aug 2026 | 7 | — |
Selection of New Administrator
(Dependent on Advisory Committee Formation and Interim Funding)
| # | Task | Planned or actual | Start | End | Months | Completed | % Done |
|---|---|---|---|---|---|---|---|
| 3.1 | Hire Advisory Firm To Manage RFI/RFP Process - announcement, interviews, decision | Plan | Feb 2025 | Feb 2025 | 1 | — | 100% |
| Actual | Feb 2025 | Jun 2025 | 5 | 30 Jun 2025 | |||
| 3.2 | Draft RFP for New Administrator | Plan | Mar 2025 | May 2025 | 3 | — | 100% |
| Actual | Jul 2025 | Sep 2025 | 3 | 26 Sep 2025 | |||
| 3.3 | Advertise & Solicite Response to RFP | Plan | May 2025 | Jun 2025 | 2 | — | 100% |
| Actual | Sep 2025 | Nov 2025 | 3 | 14 Nov 2025 | |||
| 3.4 | Advisory firm evaluates bids and provides preliminary recommendations (e.g., narrowing of bids) | Plan | Jul 2025 | Jul 2025 | 1 | — | 100% |
| Actual | Nov 2025 | Nov 2025 | 1 | — | |||
| 3.5 | Operating Committee conducts Interviews ( potential for revised bids, subject to quality of RFP responses) | Plan | Aug 2025 | Nov 2025 | 4 | — | 100% |
| Actual | Dec 2025 | Dec 2025 | 1 | 2 Dec 2025 | |||
| 3.6 | Operating Committee votes on New Administrator | Plan | Dec 2025 | Dec 2025 | 1 | — | 100% |
| Actual | Dec 2025 | Dec 2025 | 1 | 17 Dec 2025 |
Contract Negotiations with New Administrator
(Potentially dependent on fees and policies being finalized, which could impact scope of services)
| # | Task | Planned or actual | Start | End | Months | Completed | % Done |
|---|---|---|---|---|---|---|---|
| 4.1 | Operating Committee negotiates Administrative Services Agreement and SLAs with New Administrator | Plan | Jan 2026 | Apr 2026 | 4 | — | 100% |
| Actual | Feb 2026 | May 2026 | 4 | — |
Administrator Setup
(Dependent on fees, policies, and data subscriber agreements being finalized and contract/SLA with new Administrator executed)
| # | Task | Planned or actual | Start | End | Months | Completed | % Done |
|---|---|---|---|---|---|---|---|
| 5.1 | Develop systems that tailor to Plan requirements to support account information, track vendor relationships, billing, interactive licensing tool. Allow for customers to: • View account profile, subscriptions, entities they are redistributing • View invoices • Report usage and external redistribution • Submit contracts online • Submit data feed requests *Dependent on Firm Setup* | Plan | May 2026 | Jul 2026 | 3 | — | — |
| Actual | May 2026 | — | — | — | |||
| 5.2 | Hire Staff to support all functions (e.g., customer services/account management, customer audits, Plan services, accounting) | Plan | May 2026 | Jul 2026 | 3 | — | — |
| Actual | May 2026 | — | — | — | |||
| 5.3 | Transfer existing customer data from UTP and CTA plans to new Administrator | Plan | Jun 2026 | Oct 2026 | 5 | — | — |
| Actual | Jul 2025 | — | — | — | |||
| 5.4 | Standup New Plan Website | Plan | May 2026 | Jul 2026 | 3 | — | — |
| Actual | May 2026 | — | — | — | |||
| 5.5 | Customer announcements (communicating transition timing and deadlines) | Plan | Aug 2026 | Mar 2027 | 8 | — | — |
| Actual | Sep 2026 | — | — | — | |||
| 5.6 | Contractually repaper all customers to new data subscriber agreements | Plan | Sep 2026 | Dec 2026 | 4 | — | — |
| Actual | Sep 2026 | — | — | — | |||
| 5.7 | Customer onboarding to new systems | Plan | Nov 2026 | Mar 2027 | 5 | — | — |
| Actual | — | — | — | — | |||
| 5.8 | Set up financial workflow for the Plan - financial statements to the Plan - coordinate with Processors on revenue allocation - manage Plan expenses and payments - support Plan audit requirements including SOX, tax, annual, statutory | Plan | Jul 2026 | Oct 2026 | 4 | — | — |
| Actual | Jun 2026 | — | — | — | |||
| 5.9 | Set up support for Plan governance (e.g., online board books, voting portal, document repository, drafting and tracking compliance with Confidentiality Policy and Conflicts Policy) | Plan | Jul 2026 | Dec 2026 | 6 | — | — |
| Actual | Jul 2026 | — | — | — |
Retirement of current plans - orderly transition
(Dependent on fees being approved, policies finalized, and Administrator fully ready to support all functions)
| # | Task | Planned or actual | Start | End | Months | Completed | % Done |
|---|---|---|---|---|---|---|---|
| 6.1 | CTA/UTP Plans file to cease operations (dependent on SEC approval of CT Plan fee filing) | Plan | Sep 2026 | Oct 2026 | 2 | — | — |
| Actual | — | — | — | — | |||
| 6.2 | New Administrator begins Operations | Plan | Apr 2027 | Apr 2027 | 1 | — | — |
| Actual | — | — | — | — | |||
| 6.3 | Assess whether current administrators need to continue after end of CTA/UTP operations to finish bill collection etc, or if those services transfer to new administrator | Plan | Sep 2026 | Sep 2026 | 1 | — | — |
| Actual | — | — | — | — |